Complaint to the building manager (condominium)

Letter from a co-owner to the building manager (syndic) demanding the convening of a general meeting, transmission of the accounts or contesting a decision. Refers to article 3.86 of the Belgian Civil Code (new property law, 2020).

Good to know: The Justice of the Peace has jurisdiction over condominium disputes (art. 591, 14° of the Judicial Code). Proceedings are generally preceded by an attempt at conciliation. Keep the receipt of the registered mail — mandatory evidence to bring the matter before the judge.

Personalize your letter

[lieu], 2026-05-27 Sender: [expediteur_nom] Co-owner — [lot] [expediteur_adresse] Recipient: [destinataire_nom] Condominium building manager [destinataire_adresse] SUBJECT: Condominium complaint — [immeuble] Dear Sir or Madam, As co-owner of lot [lot] in the building: [immeuble] I send you the following complaint: [demande] I remind you that, in accordance with articles 3.86 and following of the Belgian Civil Code (property law, in force since 1 September 2021): - The building manager must convene the annual general meeting within the last 15 days of the month provided for that purpose by the condominium regulations; - Every co-owner has a permanent right of access to documents and records relating to the management of the building; - An extraordinary general meeting must be convened at the request of one or more co-owners representing at least 1/5 of the shares. I ask you to provide a written and reasoned response within 30 calendar days. Failing this, I reserve the right to bring the matter before the Justice of the Peace to judicially obtain the requested documents or convening of the meeting, as well as an order for costs. Yours faithfully, [expediteur_nom] (signature)

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